Employee records,
structured without
the manual work.

Onboarding packs, employee files, compliance documentation — HR teams handle large volumes of documents across every department. Files arrive from multiple sources in inconsistent formats. Before review or audit can begin, someone structures them manually. We automate that step entirely.

Get 500 pages free → See a before/after — no signup

500 pages free on sign-up — worth £20. No subscription, no commitment.

Time saved30–90min / project

Free on sign-up500pages

Per page after£0.04/ page

Regions5UK · EU · US · CA · UAE

01 — Problem

Record management takes
time away from
people work.

HR teams handle significant documentation volumes across the employee lifecycle — onboarding, performance, compliance, exit. Files arrive from managers, employees, and third parties in different formats. Before audit or review, someone has to structure them. That preparation is repetitive and compounds across every new hire, every compliance cycle, every investigation.

Bundling tools still make you do the sorting. We do it.

A · As received23 files · 184 pages · mixed sources

Invoice 04—2025

Statement of Account

Correspondence III

Supporting document

Supporting doc.

Photograph 14.iv

→

Sort

B · Sorted bundle5 sections · 147 pages · Chronological

§ A — ContractsPP 001—042

001First document in section12.iii.25

012Second document18.iii.25

028Third document04.iv.25

§ B — CorrespondencePP 043—088

043First document in section04.iv.25

061Second document28.iv.25

§ C — Compliance DocumentsPP 089—112

089First document in section02.v.25

104Second document06.v.25

§ D — ReviewsPP 113—142

113First document in section14.iv.25

128Second document22.iv.25

§ E — Index & AuditPP 143—147

143Document indexauto

146Audit trail (JSON)auto

Removed

37 pages

Duplicates and blank pages identified and excluded from the output bundle.

Grouped

5 sections

Related documents grouped by AI content understanding, not filenames.

Ordered

Chronological

Pages ordered by extracted document date — or alphabetical, on request.

Output

One PDF + audit

A single review-ready bundle with full index, plus a JSON audit trail.

02 — Process

Three steps. Bundle delivered.

Upload files exactly as they arrive. No renaming, no sorting required.

Upload as received

Drag in PDFs — contracts, scanned correspondence, forms, supporting documents. Any order, duplicates included.

Choose your options

Choose your processing region, ordering rule, and grouping depth. Save as a template per record type.

Get the bundle, with audit

One structured PDF — duplicates removed, documents grouped by content, pages in order. A documented audit trail of every decision the system made.

03 — Output

Structured records,
every time

The same structured output regardless of what goes in or who uploads it.

Duplicates removed

Every page compared against every other. Duplicates and near-duplicates excluded before output.

Grouped by content

Contracts together, correspondence together, compliance documents together. Grouped by content.

Pages in order

Chronological by extracted document date, or alphabetical. Consistent logic every time.

Processing in your region

UK, EU, US, CA, or UAE. Documents stay within your chosen region — data never crosses the boundary.

Full audit trail

A JSON log of every file ingested, every duplicate found, every page reordered. Ready for your auditor.

No subscription

Pay per page from £0.04. 500 pages free on sign-up. No minimum commitment.

04 — Questions

Before you send us
a single file.

The questions every team asks first. If yours isn't here, email dss-support@documentsortingsolutions.com.

Where are our documents processed?

In the region you choose — UK, EU, US, Canada or UAE. Documents are processed and stay within that region.

Can we try it without sharing sensitive data?

Yes — email us and we'll run a before-and-after on a sample set, so you can judge the output without uploading anything real.

Is there an audit trail?

Every job produces a documented log of the files received, duplicates found and pages reordered — ready to hand to an auditor or regulator.

Can you put a data processing agreement in place?

Email us and we'll arrange a DPA before you upload anything, covering how documents are handled, stored and deleted.

Do we need a subscription?

No. Pay per page from £0.04, with 500 pages free on sign-up. Use it on one project or hundreds.

What is the £1 charge?

A refundable hold that confirms your account — no charge is ever taken from it.

Try it on a real file — free.

Upload a real employee record bundle — messy, inconsistent, duplicates included. Get back a structured, review-ready output in minutes. 500 pages are included free. No commitment required.